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Building Anything is Better When You Start with a Plan

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So Wouldn’t You Like a Plan for Doing Construction Proposals

It’s Saturday, and today will be Gene’s third meeting with John. Even though there’s been no change in Gene’s overwhelming workload, today is the first time he’s not considered canceling. He knows the value of this information and is looking forward to the opportunity to learn more from his mentor.

It’s Gene’s turn to provide lunch and John’s in for a treat…Gene’s bringing chili-cheeseburgers and fries from the Burger Station. Driving to John’s office, the smell of those burgers is more than Gene can bear, so he samples a few fries on the way, just to be sure they’re okay.

Gene had barely gotten in the office door before John yelled out from the conference room, “You brought Burger Station!”. Over the years when Gene was working for John, the two of them frequented this fine establishment often.

As Gene gets lunch out, John says, “We have a lot to cover today, so we better get started. As we go through this today, think about building a proposal as compared to building a construction project. Now let’s review…

First, we started with WHY…

Why do you do what you do? Why should you do proposals? Both these questions are similar to the question we should ask customers when they’re considering a construction project. Why do you want to do this project?

Second, we discussed that communication is the contractor’s responsibility.

We are the professionals in this arrangement. We shouldn’t expect the customer to know everything about construction. This is why they are looking to hire someone to do their project. It’s up to us as contractors to communicate clearly.

Third, we discussed bid mistakes. 

These mistakes are commonly made and are costly. Being aware of them ahead of time helps you know what to avoid and increases the opportunity for happy customers. Not to mention it gives you a big advantage over your competition.  

In our meeting two weeks ago I gave you the proposal overview to take and review. Today we’ll go through it and break it down. I know it seems like we’ll never get to actually doing a proposal, but think about it like a construction project…

The designing and planning take as long as the construction.

Let’s start by looking at the documents included in the system and a brief description of each.”

Bid sheet – A Word document with the various construction categories and individual tasks listed with space for filling in the scope of the work to be done, dimensions, materials, locations, etc., for each category as needed for clear communication.

Worksheet – An Excel spreadsheet with all the construction categories and individual tasks listed with overhead and profit markup formulas.

Proposal – A Word document with space to fill in pertinent information, i.e. customer’s information, what will or will not be supplied by the contractor, the scope of work, the proposed price for each specific element, a total project price, payment arrangements, and project duration.

Data Base – An Excel spreadsheet with prices for material and labor for a wide variety of specific construction tasks. This information will be used in the worksheet template.

After reviewing and discussing these documents and definitions, they looked at the process of doing a proposal.

STEP 1 – Gathering Information

Gathering the right information correctly and effectively is critical to preparing an accurate and thorough proposal. Once you’ve been contacted by a potential customer, start by scheduling a meeting to discuss their project and find out what they hope to accomplish. At this initial meeting gather –

            Measurements and dimensions, existing and new

            Building materials, existing and new

            Pictures of pertinent areas and existing construction

            Customer’s design ideas and finishes

The information gathered at this meeting can be recorded in whatever way works best for you. The important thing in this step is to gather any and all information needed to prepare an accurate proposal. It can be handwritten on a printed out Bid Sheet template, or it can be entered directly to a Bid Sheet on a tablet, smart phone, or laptop. Using the Bid Sheet minimizes overlooking things because the different areas of a construction project are already listed.

STEP 2 – Preparing the Scope of Work

After the preliminary information has been gathered it’s time to clarify the scope of the project by writing out the description of each specific task in terminology that both the customer and the contractor understand. It needs to include enough specifics to be thorough without being too technical. It doesn’t help communication if the terminology is confusing to the customer. This written description on the Bid Sheet will be transferred to the Proposal and serve as a written scope of work to be performed and materials to be provided.

STEP 3 – Pricing the Project

Next is putting prices to the project. This process involves two different Excel spreadsheets, the Worksheet and Data Base. Based on the descriptions written on the Bid Sheet, content from the Data Base will be copied and pasted into the correlating cells on the Worksheet. After the pertinent information from the Data Base has been placed on the Worksheet, it’s time to fill in the quantities.

STEP 4 – Quantities

On the Worksheet you will fill in the quantity needed to do the work on that line item. This may be lineal feet, square feet, square yards, cubic feet, cubic yards, numbers of pieces, etc. Once this is completed you will now have prices for each of the different tasks listed on the Proposal.

STEP 5 – Preparing the Proposal

Now you have everything you need to complete the Proposal. You will take the descriptions from the Bid Sheet and the prices from the Worksheet and put them both on the Proposal. After filling out the customer’s information at the top of the page, the scope of work, the price for each task, the total project price, how payments are to be made, and the duration of time to do the project, the Proposal is ready to be presented to the customer.

As they wrapped up the meeting, John looked at Gene and asked him what he thought so far. Gene said, “I had no idea there was this much to doing proposals.”

John said, “I know. That’s why most contractors either guess at their bids or just give estimates…and we’ve all seen how that well that works out.

Next week we’ll dig deeper into GATHERING INFORMATION.

If you’d like more information about the proposal system referred to in this blog post, you can check it out here. You can learn more about some of the other tools for building a successful construction business here. If you have any questions, schedule a free 30-minute construction company consultation.

Previous posts in this series:

What is “business clarity” and how do you find it? (12/24/23)

What Does it Take to Build a Successful Construction Company (12/31/23)

It’s Time for the First Meeting (1/14/24)

Being Aware of Bid Mistakes is the Best Way to Avoid Them (1/21/24)

 

Being Aware of Bid Mistakes is the Best Way to Avoid Them

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This is the First Step in Building a Better Proposal

Even though Gene was still overwhelmed, and his schedule was packed, he knew the only way to ever get control was to keep his upcoming appointment with John.

Gene had spent a lot of time this past week considering the questions John had asked at the first meeting.

  1. Why do you do what you do?
  2. Do you love what you do?
  3. Why do we need to do proposals?

As Gene was driving to the office of SMR Construction, these questions were still banging around in his head with a wide variety of answers and no real clarity.

As he entered the office, Gene smelled something amazing. He hadn’t realized how hungry he was. John was providing lunch this week, and the smell made his hunger apparent.

In the conference room John was stirring some chili. “Lunch is ready. Grab a bowl and let’s get started.”

As they sat down John asked, “Did you come up with answers to the questions?”

Gene sat there for a minute and said, “I’ve come up with way too many answers. About the time I think I have it figured out; another answer shows up.”

John grinned, “That sounds about right.

The important thing is not having every answer to every question, but rather to continually be asking the questions and actively looking for the answers.

I still ask and answer questions every day.”

“A good way to find WHY answers is to figure out things that work and things that don’t. Let’s start with a WHAT question. John handed Gene some papers and said,

“What are the most common bid mistakes contractors make?

Here are seven mistakes that construction companies consistently make that cost them a fortune in both time and money. The first one is…

#1 Customers lack clarity – You remember the story I told you last week about that misunderstanding I had with a customer? This is a perfect example of how the lack of customer clarity is a problem. You need to provide a clear detailed description of the work and the materials you’re going to provide. A clear scope of work helps avoid customer confusion. The Building a Better Proposal provides a system to give clarity to your customer.

#2 Production crews lack clarity – The scope of work not only provides customers with clarity, but it also gives the production crews a clear understanding of the work to be done. This prevents subcontractors and employees from doing more or less than the project includes. Too much work done means cost overruns. Too little and the customer is unhappy. The Building a Better Proposal system gives the production crews a clear description of the work to be done.

#3 No production budget – When the production crews don’t know what the budget for the project is, they often spend more than expected. These cost overruns mean less profit.

When I was just starting out in business a banker told me…

If you take care of the pennies, the dollars will take care of themselves.

Let your production crews know how many pennies they have to spend. This will lead to more dollars of profit. The Building a Better Proposal system provides the production crew with budget numbers.

#4 Unsatisfied customers – Unhappy customers can be a series problem. Not only can they be a drain on company morale, but they can cost you money and hurt your reputation. They’re paying you to have their dream turned into reality. When they don’t have an accurate project amount before the work’s done, they won’t be happy when it’s finished and costs more than they expected. The Building a Better Proposal system gives the customer a clear expectation of cost before the work starts so that when it’s done for that price, they’ll be happy.

#5 Unprofitable projects – One of the biggest problems in construction is Guesstimates. Guessing at the amount of time and material it’s going to take to do a project is a big risk. Different size projects require different overhead and profit margins. The Building a Better Proposal system provides predetermined options of overhead and profit when preparing a proposal.

Proposals done this way can increase the profitability of your projects.

#6 Trying to do everything yourself – Most small construction companies only have a few employees. Their focus is usually on the physical construction which doesn’t leave time for doing accurate detailed proposals. Most contractors don’t like paperwork. This leads to hasty, inadequate, and oversimplified proposals. The Building a Better Proposal is a system that allows you to focus on doing construction while office staff does paperwork.

#7 Your bidding system isn’t customizable – Most construction projects consist of a variety of different areas of construction. You need a system that gives you the freedom to pick and choose what’s included and what’s not. Because markets vary greatly based on geographic locations, you need a system that you can adjust to your area’s specific requirements and rates. The Building a Better Proposal system allows you to customize proposals in these ways and more.”

John could see that Gene’s eyes were glazing over. “I know this is a lot to take in and doesn’t feel like we’re getting any closer to actually doing proposals, but I assure you…

Getting clear on these mistakes is the first step to providing better proposals.

Next week we’ll break down and look at the parts that make up the Building a Better Proposal.

You can check out the other Business BUILDing Tools that John uses here.

If you have questions about the Building a Better Proposal tool or how we can help you take control of your construction business, set up a free 30-minute construction company consultation.

It’s Time for the First Meeting

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And Gene’s Not Sure He Can Squeeze It In

It’s Friday, and Gene is in his normal state of overwhelm. He’s supposed to be meeting with John tomorrow afternoon to go over the Building a Better Proposal system, and he doesn’t know how he can fit it in.

There are still so many things that need to be done.

“Maybe we can reschedule,” thinks Gene, “I’ll just give John a call and see about moving the meeting back a week… Okay, that’s enough.” Gene says to himself. “The whole purpose for this meeting is to change things, so that I don’t have to feel this overwhelmed.”

“I’m tired of always feeling out of control.”

A few minutes after noon on Saturday, Gene pulls up in front of the SMR Construction Company office and admires the building. As he gets the pizza out of the truck and goes up to the front door he thinks, “I sure hope I can have a place like this someday.” As he walks through the door John greets him with a solid handshake and a grin as he says, “I wasn’t sure that you would make it.”

“I wasn’t sure either.”, Gene says with a smile. “I came really close to calling yesterday, to see about rescheduling.” “I’m glad you didn’t.”, replies John. “You’ve taken the hardest step in a series of hard steps.”

“The first step is the hardest. It requires a change of thinking and direction.”

“Bring the pizza and let’s go into the conference room.”, John says. As they make their way into the spacious comfortable room Gene thinks back on when they used to have their weekly production meetings in this very room. Looking back, he realizes how much he had taken what John had accomplished for granted.

John hands Gene a plate and they both get some pizza. “There’s water and soda in the fridge like always.”, says John, “Help yourself.” As they set down and start eating John asks Gene, “Why did you start your own construction company?”

“Why do you do what you do?”

Gene sat there for a while chewing his pizza at the same time chewing on this question. “Why was he doing this?” He had asked himself this question a lot, but it was usually a question of frustration, not really looking for an answer.

After what seemed like an eternity, Gene answered, “I really don’t know. I suppose that seeing what you had accomplished, I wanted the same thing.”

“That’s the same answer I would have given if I’d been asked why I started SMR Construction.”, agrees John. “It wasn’t until I realized that to have a successful and profitable business, one that I was running rather than it running me, I needed to make some changes. One of those was to answer that question.”

“The WHY is more important than the HOW. Maybe your why is to make a lot of money, the enjoyment of building, the control that comes with owning your own company, something completely different or a combination of things.”

“Do you love what you do? In your current situation, do you even like it?”

Now Gene has another unanswered question to ponder. Does he like what he does? Life sure was easier when he worked for John. What was it that prompted him to go into business?

John interrupted Gene’s thinking, “Gene, you probably won’t get the full answer to these questions today, and we’ve already been discussing this for a while now. I would suggest that you take some time to think about these questions and dig down deep to find the answers.”

“The answer to these questions is the foundation your business will be built on.”

“Before we run out of time today, let’s move on to the topic you came for, a better proposal system. Here’s an overview of the proposal system that we’ll go over today. These are yours to make notes on and take with you.”

“Just like the why question for your business, you should answer the why question about proposals.”

“Why do we need to do proposals?

“Gene, there is a huge misunderstanding between construction companies and customers. The biggest part of this gap is poor communication. Even when attempting to communicate clearly, it often goes badly. Let me give you an example.”

“Several years ago, I met with a customer early in the process of building a new home. The customer pointed out that the distance from the electric meter to the house was more than the 50’ allowance, as per the agreement. He asked if this was a problem. I told him it wasn’t a problem. Guess what…”

“It was a problem.”

“The problem didn’t surface until later when the customer was billed for the additional 100’. After some research, the communication breakdown was uncovered. The customer asked, “if it was a problem”. What he was really asking was…”is it going to cost more?”.”

“The response ‘in reality’ was, “It’s no problem to dig the additional 100’, but it will cost you more.” Neither party intended nor expected this to be a problem. It was a simple matter of misunderstanding…a lack of communication.”

The bulk of the communication responsibility is the contractor’s; we are the professionals after all.

If you follow along on the overview, on page 2 you can see the importance of a proposal system and why you need it. Page 3 has reasons for and common reasons against doing proposals. Page 4 is a list of documents included in the system and descriptions of how they work. Pages 5 and 6 are an overview of the proposal system.”

“As we wrap up today, Gene, I would recommend that we schedule some time weekly to work through the proposal system. I know that you don’t feel like you can spare the time, but I would point out that if you want things to be different, it’s going to require you to do some things differently.”

Gene thought about this for a few minutes, “I get excited about the possibilities for my future every time we talk about this. Let’s do it. How does next Saturday sound, same time and place work for you?

“If I don’t commit to doing something different, nothing will change.”

John smiled wide and remembered when he had made this same decision. He was encouraged about Gene’s future and excited to be a part of it. “Remember when you called me a few weeks back and how frustrated you were? And then in the next call we discussed the possibilities for your future? Think on these things and your why as you study the pages from today. When we get together next week, I want to hear about your why, and we’ll go deeper into the Building a Better Proposal system.

“As you go through these pages write down any questions you have, and we’ll discuss them next week.”

If you’re interested in the Building A Better Proposal system that John and Gene are working on, check out Solution Building’s Business BUILDing Toolbox. To discuss how the proposal system could help your construction company, you can schedule a meeting with me here. As always, feel free to post any questions you have in the comments!

What’s it Take to Build a Successful Construction Company?

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Gene’s Excited About His Meeting with John

As usual, Gene had been on the go, nonstop, trying to keep construction projects moving forward, collecting money, paying bills, and meeting with new potential customers when he realized he still had six projects needing proposals. As he thought about this, he realized it had been more than two weeks since he had talked with John about how he did construction proposals.

It’s so easy in business to get caught up in fighting daily fires.

Gene picked up the phone and dialed John’s number. “Hey John, this is Gene, have you got a few minutes?” “Sure,” John said, “What can I do for you?” “I just realized that I’ve got six projects that need priced, this reminded me of our conversation a few weeks back, when you offered to go through your bidding process with me. Does that offer still stand?”

“Sure,” said John, “when would you like to meet?” Gene thought for a minute, realizing he wasn’t sure when he would have time to squeeze in anything else. “I don’t know John, as usual, I’m booked pretty full.” John waited for a minute and then said, “I understand. Think back to what you said in our previous conversation. Do you remember how frustrated you were?”

“Your situation isn’t going to change until YOU decide to change it.”

Gene rubbed his forehead. He knew John was right. “Okay”, Gene said, “I can probably squeeze in an hour or maybe two Saturday. Would that work?” John shook his head and smiled, remembering what it was like to be where Gene is.

Then he said, “Gene, I appreciate where you are, but the process of getting from where you are, to where I am, isn’t going to happen in an hour or two. I’ve been doing it for forty years. If you can commit to four hours Saturday, I will be glad to meet with you and we can start the process.”

“YOU are the only one that has the power to make this change.”

Gene sat there with all the things that needed to be done, bouncing around in his head. Then he thought about how tired he was of feeling out of control. Once again, he knew his mentor was right. John had taught him so much about construction and how to build things.

Now it was time to learn about the business part of construction.

“Okay,” said Gene, “How about we meet at noon on Saturday, and I’ll bring the pizza.” John said, “That sounds great, and we can get started, but that’s all this meeting will be…getting started. Like I said before I’ve being doing this for years. It takes work, it takes commitment, but the end result is worth it.”

“It’s more than just learning. It’s a lifestyle change.”

“Gene, most people in construction never learn the business side of operating a company. This is where they struggle until they get to a point where they give up. Bring an open mind and an open heart and be ready to have them both filled.”

“Nothing is going to change until something gets done”

Now Gene was getting excited and looking forward to meeting with his friend and mentor and making some changes in his business and his life. He was beginning to realize that a construction project started out right, begins long before any actual construction takes place.

It takes the right tools, training, and action to build a successful construction business. It requires you to do more than just talk about it.

If you or someone you know is feeling out of control like Gene, there are tools and training available to help get control of the business. The Business BUILDing Toolbox is filled with construction business tools.

If you would like to dive into the Blueprint for Building a Better Proposal, we’re hosting a free 90-minute workshop for Building a Better Proposal on Saturday, January 6, 2024, at 10:30 CST. Register for the workshop here.

If you have questions about the workshop or business systems, you can schedule a free 30-minute construction company consultation here.

What is “Business Clarity” and How Do You Find It?

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You Start with a Plan

Once again, Gene was alone at the office late on a Saturday night working to get at least one more proposal done, before going home. He had promised four different customers their proposals this week. If all goes well, he’ll have this second one finished before midnight.

As Gene crunched numbers hoping he hadn’t forgotten anything, he asked himself, “Why am I doing this? I could go to work for somebody else, make more money and work less hours. This sure isn’t how I pictured it five years ago when I started the company.”

“I had no idea that running my own business would be this hard!”

Gene rubbed his eyes and stretched his back and thought, “I must be doing something wrong. When I was working for John at SMR Construction things looked easy. I wonder what he was doing different.”

It’s Saturday, and Gene has been working like crazy all week long. Between production crews not showing up, materials not being delivered on time, cost overruns and computer issues…projects were behind schedule and the company was losing money. Even if he works tomorrow, he’s going to have to disappoint at least one of the customers waiting on a proposal.

“How am I ever going to turn this around?”

When Gene finishes the proposal and looks at the clock, it’s 12:40. It’s already Sunday and he still needs to proofread it, print it and sign it. Something has got to change! “I’ve been leaving home early and getting home late all week. I haven’t even spoken with my wife for days. I’m calling John on Monday to see how he did things.”

First thing Monday morning Gene called John. After a few minutes of catching up, Gene asked John the question that he couldn’t quit thinking about. “John, I’ve been working day and night trying to keep up. When I worked for you it seemed like you had everything figured out. You weren’t stressed even when things didn’t work out as planned. Your customers understood what to expect with their projects and were happy when they were finished. What am I doing wrong?”

That’s the question that almost every business owner asks themselves.

“Know this,” John said, “When I started my business, I was just like you. I struggled to keep up, worked too many hours, neglected my family, was mad at myself for letting down my customers, my family, and myself. I kept asking myself that same question. What am I doing wrong?”

“By the time you were working for me, I had figured some things out. It’s amazing what you can learn when attending the ‘school of hard knocks’. Keep in mind this is the most common process for learning but isn’t the most effective.”

“What really turned my business around was when I found out about Solution Building’s, Blueprint for Building a Better Business.”

Think about how much easier and better a construction project goes when you have a plan. The same thing is true for a business. A plan gives you direction, keeps everyone involved working together, and improves the odds for a successful outcome.

“Gene, if this is something you would be interested in, I would recommend starting with the, ‘Blueprint for Building a Better Proposal’. This is the most important and most neglected part of construction communication. If you’d like I would be happy to meet with you and go through the process and answer any questions.”

“There’s a lot more to the ‘Blueprint for Building a Better Business’, but starting out, you should focus on the proposal system. After you get this part implemented, we can discuss which part of the business blueprint system would be best for you, next.”

After talking with John, Gene thought, “I’m sure glad I made this call. For the first time in a long time, I feel like there might be a light at the end of the tunnel that isn’t an oncoming train.”

If you struggle trying to keep up with operating a construction business or know someone who does, we are going to be having a free 90-minute workshop for Building a Better Proposal on Saturday, January 6, 2024, at 10:30 CST. Register for the workshop here.

If you have any questions about the workshop or business systems, you can schedule a free 30-minute construction company consultation here.

Procrastination is Not a Good Plan for Making Changes

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If Not, Why Do So Many Do It?

This is the million-dollar question. And it actually may be. The amount of dollars lost by procrastinating is costing money and a lot of it.

Decisions have consequences.

Every decision we make every day comes with consequences. Some of those consequences may be good, some may not.

Every day of our lives is full of decisions. It’s like playing a non-stop game of “would you rather”.

Most everyone is familiar with this game in which the players are asked questions that compare two different scenarios and asked to choose which of the two they would rather do. These questions can vary from simple to complicated.

Would you rather…

  • Spend a day in the Sahara Desert or Spend a day at the North Pole
  • Have the ability to fly or Be invisible
  • End hunger or End hatred

This game isn’t any different than everyday life. We are faced with choices every minute of every day. Some of these choices are small and simple, some are important and carry major consequences.

Would I rather…

  • Eat this or Eat that
  • Wear this or Wear that
  • Drive this route or Drive that route
  • Go in debt to buy a new car or Save money and drive something older
  • Take this job that pays well but requires me to sacrifice my morals or Take that job that pays considerably less but allows me to be true to my principles
  • Take the scary step to implement tools in my business that have the potential for success or Continue doing the comfortable things the way I always have with the potential for failure

This week I listened to a Ray Edwards podcast that asked the question, Why People Don’t Change. This comes back around to the question…

Why do people put off doing something that they know would help them be more successful?

Here are a few of the points that Ray makes:

  • Change happens when the pain of not changing is greater than the difficulty of making the change.
  • The fear of not changing is often overshadowed by immediate gratification, making it difficult for people to prioritize long-term consequences over short-term pleasure.
  • To change, you need to make the future pain of not changing more real than the current pleasure.
  • People don’t change unless they associate significant pain with not changing and take ownership of their ability to change.
  • Enjoy the process of pushing yourself to achieve your goals, not just the end result.

Resistance to change is a real problem.

Just consider the situation of someone in an abusive relationship and their unwillingness or inability to make changes when they know that they need to. I’ve never been in a relationship like this, so I’m not claiming to understand this emotionally.

When it comes to business decisions though, I understand them and agree completely with Ray’s points.

Ultimately your business decisions are up to you.

You can continue to procrastinate until you either garner the courage to change…or until you go out of business. It’s up to you.

If you would like to change, we can help you with that. We have tools for the construction industry available in our Business BUILDing Toolbox. You can learn more about the tools and training here or you can schedule a free 30-minute construction company consultation to get your questions answered.

Why Are People in Construction so Bullheaded?

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That’s a Question That’s Going to Take Some Research

Have you ever noticed how stubborn people in construction are? From my experience they are some of the most headstrong and obstinate people you’ll ever meet. Why is that?

This past week in my mastermind we were discussing my friend Shep Jordan’s new book, Step Into Your Legacy. This book is about the importance of young men having good mentors and how good mentors are becoming more and more rare.

In this book, Shep takes you on his personal journey to manhood, guided and mentored by 6 remarkable men whose stories had a profound effect on his life.

Our mastermind discussion was about who the book should be targeted to. Young men who need a mentor or older men who need help with being a mentor?

Of course, the answer is both.

The problem with targeting young men is that many of them don’t think they need any help with anything, after all…they already know everything. This attitude might make it harder to get them to accept help.

This got me thinking…

People in construction are like those young men…they think they already know everything.

One of the recurring discussions I’ve had with people in the construction business over the years is about my business tools and systems. They would say how they need systems like I have. I’ve offered some of these tools to them, and the same thing always happens. NOTHING.

It’s like they are so bullheaded that they’re not willing to make any changes.

They know they need to make some changes, but just won’t.

So why is it that people working in construction are so bullheaded?

When you call someone bullheaded, you’re commenting on their obstinate nature, and maybe implying that they’re not very smart. Maybe you’ve seen bullheaded people act without thinking.

The word dates from the early 19th century, from the idea that a bull charges forward with strength and determination, but without any thought or contemplation.

It’s a little like a dog with a bone or a tennis ball. I know that when we’re throwing the tennis ball for our dog, and she brings it back she will not let go, no matter how long or hard you pull. This isn’t to her benefit, if she’d just let me have it, I would throw it for her again.

Hopefully, as humans we’re smarter than dogs and bulls.

I don’t think that it’s an issue of bullheaded people not being smart…maybe even the opposite.

After doing a little research, here are some traits of being stubborn.

We often think of being stubborn as a negative trait, but being a little hard-headed sometimes comes in handy. It helps you stand your ground and not give in to people out of peer pressure or guilt. It does pay to compromise in certain situations, but you also must know when to stand firm with people.

Here are seven traits of a bullheaded person –

  1. They have a strong will – They don’t hesitate to follow through with something they believe in. If they have a vision, they will accomplish their goals, come hellfire, or high water. This mental vigor pays off because you can’t reach your destination if you have fears about even leaving the driveway.
  • They have resilience – They feel that they must do everything on their own. Nothing got handed to them in life, and they know if they want something, they will have to work for it. However, no challenge intimidates or scares away a stubborn person. They will work 16-hour days if they have to in order to accomplish their goals.
  • They aren’t swayed because of peer pressure – They won’t cave just because no one agrees with them. They’ll make their points, have evidence to back them up, and stand their ground even if no one stands with them. While some people will just go with the herd because it feels comfortable, a person with pride doesn’t let the groupthink mentality affect them.
  • They are passionate about life – They don’t like to back down from a challenge, they have a lot of passion and vigor for life. Nothing seems off-limits or impossible for them because of their willpower and determination to get things done.
  • They have a good work ethic – They have high standards for themselves and enjoy getting the job done, no matter what it might entail. They typically do better working alone because of their sometimes combative nature, but if they can tone it down a notch, working in groups doesn’t present a problem. Having pride in one’s work only becomes a problem when people trample on others or don’t consider their opinions.
  • They resist change – They often have a resistance to change because they like things the way they are. This inflexibility might just be their downfall. Life changes constantly, so having an open mind and a willingness to go with the flow can be a problem for stubborn people.
  • They like to argue to prove a point – Not backing down in a discussion is one thing, but taking it too far sometimes means instigating arguments just for the sake of arguing. Stubborn people have an insatiable need to be right, and they see arguing as a fun pastime.

After looking over the research about stubborn people, I found that there’s more good than bad to being bullheaded. This research makes perfect sense why people in construction tend to be bullheaded. These traits are what are needed to fight daily construction battles.

The important thing is, if you are bullheaded, be aware and understand how to use it so that you don’t just keep charging ahead like a bull in a China shop. You need to be willing to make some changes when it would be good for your business.

Speaking of changes, if you or someone you know is in the construction business, we are currently offering our Business BUILDing Toolbox at a reduced Holiday price of $172. But don’t’ act like a dog with a bone because it’s going up $25 every week from now to the end of the year!

If you have questions about the Business BUILDing tools and how they can help you build the construction company of your dreams you can schedule a free 30-minute construction company consultation here.

How Can I Ever Get Everything Done?

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Trying to Spin Too Many Plates at The Same Time Can Make You Dizzy

Maybe you’ve have seen a plate spinning act in some form or another. There are multiple plates spinning simultaneously on the top of sticks. The performer is running around trying to keep things from crashing to the ground.

When I was a kid, I remember watching Erich Brenn perform his plate spinning act on the Ed Sullivan Show. I remember him running back and forth, trying to keep all the different plates spinning at the same time. It was amazing…and a little stressful.

The same thing happens in our lives when we try to do too much.

The number of things we’re trying to get done just increases around the Holidays. I know the last couple of weeks I’ve have felt like I had a lot of plates spinning.

Erich knew what he was doing and had a system for keeping those plates spinning, but it was only sustainable for a short period of time.

Most construction companies operate this way, they’re trying to do too many things at a time. Just like the performer who keeps putting more and more spinning plates up on the end of sticks, we keep trying to do more and more.

There is a limit to how much a single individual can do. We can only run back and forth keeping the plates spinning for so long before they start crashing.

Trying to run a business without a plan or structure just increases the odds for failure.

To build a successful business there needs to be a sustainable process for keeping the plates spinning and this starts with a plan. It’s much easier to share and understand a plan when it’s drawn out. Just like constructing a building can’t be done when the blueprint is only in someone’s head.

Most construction business systems are similar. They consist of the same basic areas of operation.

Sales/Marketing

  • Prospecting for customers
  • Follow up on leads
  • Meet with prospective customers
  • Pricing and Proposals
  • Sales Reports
  • Advertising/Promotions
  • Marketing and Sales Planning
  • Customer Relations
  • Market Research
  • Public Relations
  • Product Development

Production/Operations:

  • Project Management
  • Project Assignments and Scheduling
  • Productivity Monitoring and Control
  • Quality Control and Documentation
  • Production Team Prep. & Development
  • Communicate with Team Members
  • Project Troubleshooting
  • Inventory Planning and Control
  • Purchasing and Vendor Relations
  • Customer Service
  • Equipment Maintenance and Repair
  • Facilities Maintenance & Repair

Administration/Finance:

  • Computer Systems
  • Team Member Records
  • Team Member Policies and Benefits
  • Office Support
  • Office Maintenance
  • Information Archiving and Distribution
  • Data Processing
  • Communications
  • Contract Preparation
  • Budgeting
  • Invoicing
  • Cash Flow Forecasting
  • Financial Reports
  • General Bookkeeping
  • Accounts Payable
  • Taxes
  • Banking

As you can see here, even just the basics are a lot of plates to keep spinning and there are a lot more to spin than just these. All these plates going around and around will make your head spin.

This is why at Solution Building, we’re making available the Business BUILDing tools and systems that were developed and have been used for years at Timber Creek Construction.

The Business BUILDing Toolbox is currently available at a discounted Holiday price.

There are a lot of plates to keep spinning in a construction business. Why not get some tools that will help you keep your plates spinning?

If you have questions or would like to know more about the Business BUILDing Toolbox you can schedule a free 30-minute construction company consultation here.

It’s Important for You to Have the Right Tool for the Job

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And There’s More to the Right Tool Than You Might Think

For those of you that remember the TV sitcom “Home Improvement” you’ll remember Tim ‘the Tool Man’s’ Taylor’s attempts to give “more power” to everything from cars to household appliances and the infamous ‘grunts’ that accompanied this.

Guys love tools. There’s something primal in getting a new tool and learning to use it.

You’ve heard it said, “The way to a man’s heart is through his stomach”. I agree this works pretty well. However, I would argue that an even better way is…give him a new power tool.

There is a tool out there for every job, usually more than one. As cool as they all are, they’re worthless if you don’t have them and don’t use them.

The biggest “tool” problem is…the lack of “business BUILDing tools”.

Most “construction guys” would prefer to use a circular saw or screw gun rather than a computer. Paperwork most likely isn’t what they think of when considering tools.

One of the most important tools in the “construction toolbox” is paperwork.

Profitability and the success of the company hinges on the accuracy and knowledge of income and expenses. It requires having the right tools, knowing how to use them, and then actually doing so. 

Some of the tools needed for BUILDing successful construction businesses are sales tools like construction proposals and contracts. Production tools like change orders and payment applications. Financial tools like job tracking, job profit/loss and savings account transfers.

When I started my construction company, I had no tools for BUILDing a business. Like most construction companies, I just guessed. After looking for business BUILDing tools and not finding what I needed…I developed systems that took the guess work out of running a construction company. I’ve been using and refining these tools for more than 35 years.

You can have these same tools by purchasing the Business BUILDing Toolbox (complete with templates, instructions, and examples of the tools). This way you can stop rolling the dice with your profits and take control of your money and your business.

Too often construction companies see the benefits of having tools and systems for their business but aren’t willing to spend the time or money. They can’t see the value. These same people wouldn’t think twice about spending hundreds or thousands of dollars to buy cordless tool kits or pneumatic nail guns and compressors, not to mention the price of things like skid loaders!

The real question is value…not price.

When considering tools, you should consider the return on your investment. Those power tools that you purchase are going to wear out over time and need to be replaced. The Business BUILDing Tools won’t. You can get the whole toolbox for less than the price of a good quality cordless tool kit and the return on that investment is priceless.

Having the right tools, knowing how to use them, and then actually doing so can be the difference of having a successful company or giving up and going out of business.

You’ve never been afraid of getting a new power tool and learning how to use it. Don’t be afraid of Business BUILDing Tools either.

You can learn more about these tools here or feel free to schedule a free 30-minute construction company consultation.

We are going to be starting a half price Holiday Special on Black Friday (Nov. 24th) with the toolbox price increasing $25 each week through the end of the year. So, be ready to grab your toolbox full of Business BUILDing tools at the sale price before it’s too late. Also, feel free to share this holiday offer with any construction companies that you think could benefit so they can take advantage of the reduced price!

How Do You Choose the Right Construction Contractor?

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It’s Like Shopping for the Perfect Christmas Gift

Last week we talked about how a construction project should have the same sense of excitement as opening the perfect gift on Christmas morning. The problem is, more often than not, it’s like getting a stocking full of coal.

A construction project should be a good experience…not a bad one.

We talked about the six things to consider when looking for the builder that’s the right fit for you. There are some other things to consider as well. These things are about what you want.

  • What is the problem(s) or issue(s) that need addressed?
  • Do we need more space for our growing family?
  • What is our budget?

Maybe this construction project is building your dream home.

Determining the reason(s) behind your construction project can help when choosing your construction contractor.

An example of the need for the right professional help is a window project that I was asked about a few years ago.

The customer had a window that was put in in the early ‘90s and the bottom frame of the wood sash was rotting. They contacted the manufacturer’s retail store and met with a sales representative. The rep. told the customer that the problem was hail damage and all the windows needed to be replaced.

The customer received a quote for over $36,000 to replace thirteen windows.

Having done other work for this customer before, they asked my opinion.

I agreed to give the customer a proposal for replacing the windows using the same windows previously quoted. My price was almost $10,000 less for the same work with the same windows.

This was before I even went to look at the project.

Having installed a lot of these windows over my career, I found it hard to believe that all of them needed to be replaced. So, I scheduled a meeting to look at the project.

After looking at it, I determined that of the thirteen windows originally quoted by the manufacturer…only one needed replaced. All the others needed was some interior wood refinishing.

When it was all said and done the customer opted to replace all thirteen windows, and even with some additional staining and painting, the project was just a little over $26,000.

The manufacturer’s quote was a simple one-size-fits-all solution that did not have the customer’s best interest at heart.

It takes experience, knowledge, and a desire to help the customer find the best solution to go beyond one size fits all.

Construction projects can be overwhelming and daunting for customers. The fear of mistakes and making the wrong decisions keeps people from moving forward. Hesitance is a stumbling block that prevents people from enjoying their dream project.

When faced with the opportunity to make a decision, make one. “I understand that God did not put in me the ability to always make right decisions. He did, however, put in me the ability to make a decision and then make it right.” (Andy Andrews, The Traveler’s Gift)

We all have areas in our lives in which we are more skilled or knowledgeable. This is why it’s important to find qualified professionals to guide you through areas where you are less qualified.

One of the biggest challenges with building a dream is getting all parties involved moving the same direction. Too many times these parties are pulling in different directions. Like two horses pulling together as a team can accomplish more, we can do the same. That team of horses need someone to take control of the reigns and give direction.

Guidance is one of the most important things needed to build your dream.

Finding the right builder is like doing a construction project, in that it’s not as scary as it seems if you know what questions to ask and have someone you trust guiding you.

Make your construction project like opening that gift on Christmas morning that you’ve always wanted. It doesn’t have to be a stocking full of coal.

If you’d like to learn more about how to build your dream construction project, check out some of the Building a Dream Project blog posts at Solution Building.