Search

systems

How Can I Ever Get Everything Done?

by

Trying to Spin Too Many Plates at The Same Time Can Make You Dizzy

Maybe you’ve have seen a plate spinning act in some form or another. There are multiple plates spinning simultaneously on the top of sticks. The performer is running around trying to keep things from crashing to the ground.

When I was a kid, I remember watching Erich Brenn perform his plate spinning act on the Ed Sullivan Show. I remember him running back and forth, trying to keep all the different plates spinning at the same time. It was amazing…and a little stressful.

The same thing happens in our lives when we try to do too much.

The number of things we’re trying to get done just increases around the Holidays. I know the last couple of weeks I’ve have felt like I had a lot of plates spinning.

Erich knew what he was doing and had a system for keeping those plates spinning, but it was only sustainable for a short period of time.

Most construction companies operate this way, they’re trying to do too many things at a time. Just like the performer who keeps putting more and more spinning plates up on the end of sticks, we keep trying to do more and more.

There is a limit to how much a single individual can do. We can only run back and forth keeping the plates spinning for so long before they start crashing.

Trying to run a business without a plan or structure just increases the odds for failure.

To build a successful business there needs to be a sustainable process for keeping the plates spinning and this starts with a plan. It’s much easier to share and understand a plan when it’s drawn out. Just like constructing a building can’t be done when the blueprint is only in someone’s head.

Most construction business systems are similar. They consist of the same basic areas of operation.

Sales/Marketing

  • Prospecting for customers
  • Follow up on leads
  • Meet with prospective customers
  • Pricing and Proposals
  • Sales Reports
  • Advertising/Promotions
  • Marketing and Sales Planning
  • Customer Relations
  • Market Research
  • Public Relations
  • Product Development

Production/Operations:

  • Project Management
  • Project Assignments and Scheduling
  • Productivity Monitoring and Control
  • Quality Control and Documentation
  • Production Team Prep. & Development
  • Communicate with Team Members
  • Project Troubleshooting
  • Inventory Planning and Control
  • Purchasing and Vendor Relations
  • Customer Service
  • Equipment Maintenance and Repair
  • Facilities Maintenance & Repair

Administration/Finance:

  • Computer Systems
  • Team Member Records
  • Team Member Policies and Benefits
  • Office Support
  • Office Maintenance
  • Information Archiving and Distribution
  • Data Processing
  • Communications
  • Contract Preparation
  • Budgeting
  • Invoicing
  • Cash Flow Forecasting
  • Financial Reports
  • General Bookkeeping
  • Accounts Payable
  • Taxes
  • Banking

As you can see here, even just the basics are a lot of plates to keep spinning and there are a lot more to spin than just these. All these plates going around and around will make your head spin.

This is why at Solution Building, we’re making available the Business BUILDing tools and systems that were developed and have been used for years at Timber Creek Construction.

The Business BUILDing Toolbox is currently available at a discounted Holiday price.

There are a lot of plates to keep spinning in a construction business. Why not get some tools that will help you keep your plates spinning?

If you have questions or would like to know more about the Business BUILDing Toolbox you can schedule a free 30-minute construction company consultation here.

What If You Want to Do a Construction Project but Don’t Know Where to Start?

by

That’s Where the Right Qualified Virtual Consultant Can Help

We all have our areas of expertise. One of mine is construction processes and systems.

These are a couple of things missing from most DIY construction programs on TV as well as many of the “do it yourself” internet videos. They can be helpful, but typically they oversimplify things and normally only give you a small snippet of the big picture of a construction project.

As a construction professional that has been doing this for forty years, trust me, there’s a lot more to it than a sixty-minute TV program or a five-minute video.

When I meet with a customer, I instinctively know what questions need to be asked and answered.

It’s different if you’re not a contractor and this is where a lot of problems with construction projects begin. Either from a “do it yourself” construction customer or when hiring someone who isn’t qualified.

The overwhelm starts and it often leads to corner cutting, things being done in the wrong order or completely left out.

Here’s some of the information that I gather early in the process –

            Measurements and dimensions, existing and new

            Building materials, existing and new

            Pictures of existing construction and pertinent areas involved in the new

            Design ideas, products and finishes to be used

The information gathered early in the process is important to the project moving forward as smoothly and economically as possible.

Asking and answering the right questions early in the process is critical to a successful project. Once you’ve determined what your dream project is, it needs to be broken down into categories. Then these categories should be divided further into smaller tasks.

Imagine a construction project as a giant puzzle with hundreds of thousands of pieces. These pieces need to be put together in the right place and in the right order. It’s hard when you don’t know what that is.

A qualified virtual consultant can help you put the right pieces in the right place.

I developed a list of categories and tasks that I use when doing a construction proposal so that I don’t overlook things. This “Bid Sheet” is where I gather the information that pertains to each specific task.

Here’s a small excerpt from my bid sheet template –

These are just three of the 17 categories of the construction process.

The next issue for the “do it yourself” construction customer is…what do all these tasks mean? What is included in them?

These questions prompted me to begin developing just such a list.

Here is a matching excerpt from it –

Once I have this explanation page finished, I will make a link available at the Solution Building web site.

This explanation page will be a good tool for a “do it yourself” construction customer, someone hiring a professional or as a helpful referral when talking with a qualified virtual consultant.