planning

Scheduling is Pretty Simple…It Comes Down to Our Priorities

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The Important Thing is to Get Clear on What Your Priorities Are

Scheduling is something that most of us struggle with. We plan out our day and then something happens to mess up that perfect schedule. As the day comes to a close, we beat ourselves up because we didn’t get everything done.

Why is it that we think we can do more than time allows?

Being too busy is a self-inflected problem. We all have a fixed amount of time. Why is it that we plan to do more than time will allow?

I’ve determined that I’m more productive when I overschedule my day. It creates a since of urgency and I get more done than when I don’t. I just have to remember at the end of the day to give myself grace for the things I don’t get done.

Another scheduling problem is the unexpected.

We already have an overscheduled day and then it happens…we end up with scheduling fires that need to be fought. There is no question that life happens and there will be unexpected fires to put out.

Yesterday I dealt with a schedule explosion. I had a day fully planned and unexpected, unplanned things kept coming up.

Fighting the hottest fire isn’t a very good scheduling system.

This is reactive scheduling. It’s much better if we schedule proactively.

The important thing to remember is that we have control over what we choose to do. Even if someone is holding a gun to your head, you have the power of choice.

So…if you have the power of choice…it’s up to you to choose wisely.

You can choose what you’re going to do and when you’re going to do it. Granted some scheduled events are out of your control. But you can choose if you’re going to attend or not. You can pick one event over another. You can decide!

This power of choice is the key to scheduling.

The problem is that too many people aren’t clear on their priorities. Determining what the big rocks are is critical to scheduling. You need to determine what your mission is and align everything around that.

I don’t mean to make it sound like knowing your life’s mission is an easy thing. It takes time and effort to find it. Sometimes it takes a life changing event like being hit upside the head with a board.

Priorities are the difficult part of this.

What makes one thing a priority over another?

This is something that is different for each of us. My priorities are not yours.

The important thing is to start figuring out what your priorities are and never stop.

Back to yesterday’s schedule…

I had planned to write this blog post yesterday. As the day progressed, more and more things continued to come up. I would move things around on the calendar as needed. (Gotta love that digital calendar. 😉)

From a position of life’s priorities…those things that popped up were more important at the moment than writing this post.

As I look at today’s calendar, I’m sure things will get changed as fires pop up or new opportunities present themselves.

If we start with a clear vision, know our mission and prioritize accordingly, we can be flexibly rigid with our schedules.

This clarity of priorities makes scheduling much less stressful.

How Do We Accomplish Big Future Dreams While Living in the Present?

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This Huge Gap is What Keeps Most People from Achieving Their Goals

Most of us have…or at one time had…some really big dreams of what our lives were going to look like. All the amazing things we were going to do or have. These dreams started when were young and full of excitement and imagination. Before we experienced some of life’s setbacks.

Early in my life I had big dreams of owning and running a huge farming operation with Dad. Later I added the dream of owning and operating a big construction business also. These were a part of my big dreams.

Then life happened.

This is not to say that the things that happened weren’t my fault…because most were. My young inexperienced decisions came back to bite me. Forty years later, I’m still recovering from some of those bites. Hopefully I’m smarter now and can avoid getting bit.

The last several years my learning, experience and life lessons have helped me move in a direction of cleaning up those mistakes.

As I have been working on goal setting and planning for the future I’ve experimented with several different systems. Most of them had similarities with some differences sprinkled in.

As I used them, I would mix and match them trying to get to the system that worked best for me. Some parts I would keep, some I would replace. Each time getting closer to what I needed.

I could see the big dreams out there but struggled with getting from here to there. Something was missing.

Last week I wrote about how building our lives has to be done one brick at a time. I picked this up while reading the book, The One Thing. Like all the other systems, it wasn’t a lot different. It may have been how it was presented or maybe I was just ready to hear it.

Getting from here to there isn’t hard to understand. If you want to earn a certain amount of money or own a certain house or have a specific job…it’s simply a matter of figuring out what you need to accomplish each year to get there by the target date.

The dilemma is getting from the daily routines of living life to the big dreams out there in the future.

Imagine standing in front of a huge pile of a million bricks that represent one of those big dreams. This would be a pile of bricks 40’ across and 40’ high. It’s your job to figure out which one of those million bricks is the first one you need to lay to get that dream built.

This is where the real problem lies.

Which one is the one I should lay first? What if I lay the wrong one? These questions and a lot more bombard us daily and the next thing you know…another day as gone by without any bricks being laid.

Add to the first pile another for every additional dream. Depending on the dream the size of the piles will vary. Some bigger and some smaller, but all will still be huge piles.

As I stand here looking at my thirteen huge piles of bricks…which brick in which pile should I start with?

This isn’t to say that there is only one right brick in those millions of bricks. What it does mean, is that we need to be clear on what it is that we’re building and focus our daily brick laying on that building.

One thing for sure. Nothing will get built if we don’t lay some bricks.

Next week I will give you some practical, real-world examples of how I choose bricks for building my dreams.

Why is it so Hard to Decide Which Thing is More Important Than Another?

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Too Often, Prioritizing Comes Down to What the Hottest Fire Is

What should I do first? There are so many things to choose from. What makes one thing more important?

Today we’ll talk priorities.

I’ve spent the last couple of weeks discussing how we make managing our time more complicated than it needs to be and how if we’re intentional we can manage it better.

This is no different than any decisions we make. We have the power. We can choose.

But this is the hard part. It makes us responsible. If it doesn’t work out…it’s our fault. We’re to blame.

Don’t kid yourself…your choices are always your fault. Just own it, make the best choices you can and keep moving forward.

Making these kinds of decisions ultimately comes down to who you are. You need to get clear about this and prioritize accordingly.

It comes down to deciding what your big rocks are.

Growing in your faith? Spending more time with your family? Serving your customers better? Paying off debt? Taking better care of yourself physically and mentally? Helping with community projects?

All good things…

But there’s a limited space in your time jar and only so many rocks will fit.

Deciding what’s urgent, important or not is hard. Too much of the time we find ourselves fighting fires. Too often, this comes from a lack of preparation.

Most of us are aware of the time management quadrant which uses the idea of sorting things into the 4 different areas.

  • Quadrant 1 is fire-fighting (urgent & important). This is easily recognized and where most of us spend way too much time. This is the get down to the core action of, if the house is on fire and the phones ringing…do we answer the phone or get the kids out of the house? The problem is we should have spent more on important rather than urgent and maybe we could have prevented the fire.
  • Quadrant 2 is quality time (important & not urgent). This is the area where we should focus. It’s where we get the most return on our investment of time and energy. It’s also the hardest because there’s no immediate rush like there is when fighting fires.
  • Quadrant 3 is distractions (urgent & not important). We can fill this quadrant with an endless list of small and trivial tasks convincing ourselves that they are important, because they probably are. The things in this quadrant require less time and energy than the ‘really’ important tasks. The question is, are you doing them because they’re important…or because it feels good to check thing off the list?
  • Quadrant 4 is time-wasters (not important & not urgent). The things in this quadrant are the things of least importance. These things serve no direct purpose in accomplishing the important things in your life. You want to avoid wasting time on these things.

While this is a great plan, it still comes down to who you are and what your priorities are.

This is the hardest part.

A lack of planning and preparation is what leads to the fires starting. This doesn’t mean that there aren’t going to be times when someone throws a match into your plans, and you have to stop what you’re doing and fight the fire.

The better prepared we are the less hot the fire will be and the quicker it can be put out.

Hot fires are a good way to get burned.

Don’t get burned by your time management. Know who you are and what your priorities are and put in the biggest rock first.

Why It’s Important to Measure Twice and Cut Once

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Having a Good Plan is the Best Way to Avoid Mistakes

The importance of planning became evident this morning while working on a project at home. I mis-figured and cut two boards the wrong length. Fortunately, the cut was too long rather than too short. The boards were salvageable, it just wasted a couple of 3” pieces.

My wife had been wanting some chickens and the opportunity came up a few weeks back. My sister had more chickens than she needed as well as a small (3’ x 6’) chicken pen/coop that she didn’t need.

The goal or purpose of chickens is to have fresh eggs as well as reducing bugs. (Also, my wife loves hearing a rooster crow.) We can’t let the chickens out because the dog and them wouldn’t get along. If we leave them in one location for more than a few days, there won’t be any grass left in that spot.

It’s up to me to find a solution…

The best solution is a mobile pen that can moved around, otherwise known as a “chicken tractor”. The difference between our pen and a “chicken tractor” is the ease of portability. Our pen needs some wheels.

My problem solving/builder brain kicked in.

The pen is two separate units attached together which allows it to flex in the middle when moved. The more flexing done when moved, the weaker the attachment of the two sections will get. Okay, this means we need a frame that will prevent this from happening.

The next thing is wheels. We need to keep the pen down tight to the ground so that snakes can’t get in and get the eggs but make it so it can be rolled when it needs moved. They need to be able to be raised and lowered.

Back to the plan and minimizing mistakes.

An important part of a plan is knowing the cost upfront. Most ready to go chicken tractors of a comparable size are between $350 to $500. So, one question a plan can provide, “Can I modify the one we have so that it will do what we need for less money?”

I found a 2x4x16’ rough cedar board in the shop, left over from a project, that will work for the frame. I’ve got an old push lawn mower that doesn’t work… it has adjustable wheels. I think those will work. I have plenty of screws, etc. for fastening. So…zero cost for material.

Now comes the design and engineering phase.

I neglected to put any of my ideas into a drawing and this is where the mistake that I spoke about earlier happened. It was a simple mistake. One that was easily fixed but could have been avoided with a simple drawing. It was a miscalculation and dimensions on a plan would have shown this.

It doesn’t matter whether you’re modifying a chicken pen or building a multi-million-dollar building, both turn out better with a plan. The same is true for your life. The end result will be better having a plan and being intentional about implementing it.

The two boards that I cut too long because I didn’t have a plan on this little project was an easy fix. A new home or your life might not be so easy or inexpensive.

I will let you know how the finished project turns out!

Action is Required if You’re Going to Accomplish Anything

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A Plan is a Great Place to Start, But Won’t Build the House

I don’t know about you, but I find it easier to plan than to do. Last week we discussed how overthinking things slows down our plans. The thinking part is important, but it alone isn’t going to accomplish our goals.

The week before we examined how learning can keep us stuck and prevent us from moving forward. Like thinking, learning is also essential to moving forward toward our dreams.

It became evident that while both of these are great, neither will work without action.

We must “do” if we’re going to succeed.

On the other hand, just doing has issues as well. If you don’t know what you want to accomplish how will you know if what you’re doing is the right thing.

If you want to build a new home, you need a plan before you start. Granted, it doesn’t have to be a full blown super detailed set of blueprints. It could even be just in your mind, but there’s still a plan.

The problem is that it’s hard to clearly share plans when they’re only in your head.

So, if there are any others you plan to share the home with…it might be a good idea to find a clear way to communicate your plans.

The key to accomplishing the things you want is in understanding how planning and doing work together. Napoleon Hill summarizes this well with his quote…

“Plan your work and work your plan.”

Building a house is a great example for building anything, whether that’s a building, a business or a life. You need to start with the end in mind. What is it’s purpose? What will it look like when it’s finished? What needs to be done to achieve that outcome? In what order do these things need to be done? This is the planning part.

The doing part comes with some questions as well. Are you going to do it by yourself or hire professionals? Do you know how to do it or are you going to need to learn how? How long is it going to take if you do it yourself? Do you have that much time?

The bottom line is that you need to be clear on what it is that you want to accomplish and then determine the best way to get there. Once you’ve figured this out get started building.

If you don’t get started, you’ll never get finished!

Time is the Most Valuable Commodity

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Be Sure to Spend it Wisely

The topic of spending time is nothing new. It’s a topic that is written about a lot. My search online for “spending time” uncovered 289 million results. Just so you know, I didn’t read them all. 😊

As I’ve been working on setting my goals for this year, I’ve been thinking a lot about what and where I should put my focused intensity. I struggle with this. What things should be in what order.

Earlier this week I heard a Business Made Simple Daily from Donald Miller entitled How to Know What is Worth Your Time. Notice it doesn’t say “what your time is worth”, but “what is worth your time”. Donald uses the example that his truck tags had been expired for several months, but he chose to spend his time on other things he determined to be a higher priority.

This conversation about time reminded me of how in his Hero on a Mission course for goal setting and life planning starts out with writing your obituary. This form of starting with the end in mind makes the point that for each and every one of us…life is over at some point. As we race through the routines of our daily lives, we just don’t think about time from a finite aspect.

We tend to approach life as if we have all the time we want. This isn’t the case!

So, if we accept that time is limited, what do we do? Determining “what is worth my time” is a good place to start.

This is the hard part for me…there are so many great things that I want to do.

One of the problems with time is that we we’ve been given it. You’ve done nothing to earn the time you have. It isn’t like money. You can’t go earn more time. You can’t put time in the bank and save it for later. Time is being spent constantly and we take it for granted!

Once time is gone you can never get it back. Don’t waste what little you have!

Each of us spend time differently. The important thing is to determine where it is that you are going to spend yours.

Back to goal setting and how time relates.

As I have been listing out all the things I want to accomplish this year, I realized many of them were on the list last year and the year before that…and the year before that. I see a pattern here.

Maybe I’m trying to do too much?

The more I worked through the list the more lost in the fog I got. How can I figure out what is worth my time?

I decided that if I was going to do this, I needed to take the limited time thing seriously. To do this I determined that a good place to start would be to figure out how much time the things on the list would take and compare that to the amount of time available to spend.

Those of you that know me, know how I’m going to this…a spreadsheet, of course.

I’m now going to go get to work on my time budgeting spreadsheet. I’ll let you know how that goes in a future post.

Every Year is a Great Year, Some Are Just Greater Than Others

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And What Makes a Year Like 2020 so Great?

Some people would argue that there was very little about the year 2020 that was great. 2020 was certainly not what I expected or had planned for. That doesn’t mean it wasn’t great.

Often, when asked how my day’s going, I will pause briefly, review the day and answer, Good, but then…

Every day is good. Some are just better than others.

While writing in my journal yesterday morning, I was enjoying the fire burning in the wood stove as I looked out at the falling snow. It was so peaceful and quiet. I don’t think life gets much better than this.

Not everyone would agree with my assessment of the snow. This is fine, we are all made different. The important thing about any situation is to look for the blessings. Just as some are not fans of cold and snow, I’m not a fan of heat and humidity. But in every situation, I work to find things to be thankful for.

The focus of this journal post was my annual life planning. Reviewing the past year and looking forward to the new year. As I thought about the coming year, I wrote…

2021 is going to be a great year, but then…every year is great. Some are just greater than others.

As I wrote this, I realized that this mindset was the same years as it was for days.

The new year is a natural time for stepping back and reviewing the past and planning for the future. It’s common for new year’s resolutions to be made and then be abandoned once the busyness of our daily lives takes over. This annual process is great, but it needs to be done more often if it’s going to be anything more than a fleeting resolution.

It needs to be done more often than just annually. It also needs done quarterly, monthly, weekly and daily. This is hard to maintain. We get into daily routines that become weekly, that become monthly, that become quarterly and the next thing you know another year has gone by.

We look up and realize we didn’t accomplish the things we wanted.

Several years back I broke my year down into these smaller increments as an effort to not loose track of my year’s goals. It worked really well until the past few years when I gradually neglected to keep it up. It’s up to me to not let this happen.

This is where my need for focused intensity comes in.

I have control over a limited number of things, but those things are directly connected to how great this new year will be.

Things I can control:

  • What I say yes to
  • What I say no to
  • My schedule
  • My attitude
  • My perspective

I’m going to be intensely focused on my plans and the choices I make in 2021. This will make it a great year. Breaking the mountain down into shovel size amounts makes it movable.

As I review 2020, what made it great?

  • I joined a mastermind group. Never before had I done anything like this. The friendships, personal growth and opportunities from this have been life changing.
  • The personal and business connections from this mastermind opened up the opportunity to take a digital marketing training that have expanded my abilities and skills for growing my business.
  • Substantial business opportunities that have and will come from these connections
  • Opportunity to build an audiovisual booth in the sanctuary at church without causing disruption to worship service during the weeks we didn’t have live worship.
  • Our Pastor’s willingness to start recording, broadcasting and sharing his messages virtually when we weren’t having live worship. (We had been trying to get him to do this for a few years.)
  • Realization of how fortunate I am to have a loving family that is close both emotionally and geographically.
  • A clearer understanding of who God made me to be and the skills I have and the opportunity to help others with them.
  • The fact that I’m alive and haven’t completed the work that I was put here to do.

2020 was a great year, but then…every year is great. Some are just greater than others.

Here’s to your having a great 2021!

Why Do I Need Focused Intensity?

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And the Importance of Me Incorporating It Going Forward

The world is full of amazing, exciting and interesting things which are constantly fighting for our attention. Now more than ever we are bombarded by things requesting our time. The difficult part is sorting through them and determining which ones we should spend our time and energy on.

I constantly struggle deciding what to and what not to do. What makes one thing better than another? I realize this is an issue that ultimately comes down to me deciding for me.

We’ve all been given talents and interests, designed to fulfill a specific purpose.

The fact that we are different means there is no “one size fits all” answer to the question of what you should do. What’s important to one person isn’t to someone else. The crucial thing is that you figure out what your purpose is and are true to who you were made to be.

We are never going to be perfect this side of Heaven, but this doesn’t mean we shouldn’t constantly be working to build a better life. An important part of this is self-reflection. Looking back at things we did well and things we need to improve on.

Incorporate learning from the past as a part of your plans looking forward.

As I work on my life plans for the new year, this year I decided that I would incorporate a theme for the year. Something that will serve as a building block in the foundation of my life. Knowing that I struggle with clarity when making decisions I’ve decided that my theme for 2021 is… FOCUSED INTENSITY.

As I thought about and researched different themes, I chose FOCUSED INTENSITY because I think it’s a building block that will make my foundation stronger. It strengthens places I’m already doing well and supports the expanded building in the places where I’m not.

The existing foundation that FOCUSED INTENSITY supports:

  • Honor God in all that I do
  • Make all I can, Save all I can, Give all I can
  • Spend time wisely, there is a limited amount
  • Pay attention to detail
  • Never be satisfied with mediocrity
  • Find and maintain the balance in everything
  • Move the mountain one shovel full at a time
  • Remember that I have two ears and one mouth
  • Avoid drama
  • Be accountable
  • Take off the blinders, be more observant
  • Intentional action

What is FOCUSED INTENSITY?

Focus – is the central point of attraction, attention and activity. It is concentrating and directing one’s attention and efforts.

Intensity – is the quality or condition of being intense. It is a lot of energy, strength and concentration applied to specific activities and thoughts. It is a high degree of emotional excitement.

The purpose of this building block is to provide the needed support for building my best life.

Next week I will show you the mortar that will be used to adhere this building block of FOCUSED INTENSITY to the foundation of my life.

There Are a Limited Number of Ideas

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So, What Makes One Better Than Another?

It’s less than two weeks until this year will be over. The end of one year and the start of another is often a time used for reflecting on the past and looking to the future. In last week’s post I referred to my working on goal setting and planning.

I made the process of reviewing and setting goals a part of my annual routine.

It’s on the calendar and done intentionally.

Another thing that coincides with this time of the year is inboxes being flooded with new and better ideas for goal setting and life planning. I currently know of 6-8 of these that have been bombarding my emails regularly and repeatedly. Most of them I have used or are familiar with.

One such plan is a course in Donald Miller’s Business Made Simple University called Hero on a Mission. This is a course that I went through years ago, before BMSU even existed. I still use parts of it in my current life planning system.

My friend and accountability partner Shep and I are going through the Hero on a Mission course together. Over the past several months we have gone through a variety of different types of courses and workshops. One discussion that continually comes up, regardless of the topic, is how they all seem to be the same thing.

So, what makes one better than another?

Why are there so many options if they are all so similar. And how can so many similar options be needed?

I think there are two basic reasons for all the different, yet similar options.

First, I compare it to reading the Bible. If you’ve ever read the Bible more than once, or even if you’ve just read select scriptures more than once, you probably experienced those same exact words having different meanings at different times.

I think this is just a matter of where we are in our lives when we read it. Different circumstances, problems, celebrations or experiences all contribute to seeing things from different perspectives.

This is one of the greatest things about the Bible and what makes it so timeless. It is always relevant yesterday, today and tomorrow.

I think goal setting and life planning is similar. It’s the same content over and over yet for whatever reason today it makes perfect sense. It has to do with where we are in our life journey.

The second thing is that we all connect differently. We could have heard something ten times before and then like magic it makes sense. We will not understand it when one person says it and then when heard from someone else…poof…it’s clear as can be. It comes down to who is presenting it.

There is a limited number of ideas.

When it comes to goal setting and life planning the most important part is to do something.

The Hero on a Mission would be a great place to start, but if this isn’t the right one for you, try something different. Or mix and match, using different parts from different plans, like I have.

Don’t just drift through life letting it happen to you. Knowing where you’re headed and what you want to accomplish. Take intentional action and have a great 2021

An Unexpected, Modern-Day Twist to The Christmas Carol

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It’s Never Too Late to Build A Better Life

An update of the December 29, 2018 post.

As I’m working on goal setting and planning for the new year, I’ve been reviewing the past several years. Looking back can be disappointing and discouraging if things haven’t gone as well as you had planned. And this year certainly didn’t go as planned

While thinking about places I fell short and opportunities I missed or ignored, it caused me to think about the Hallmark Christmas movie, “A Shoe Addict’s Christmas”. In this movie a woman, Noelle, accidently gets locked in a department store where she works. While waiting to be rescued a quirky woman, Charlie, appears. Over the next few days Charlie, a guardian angel, helps Noelle rediscover the life she has been avoiding, by visiting Christmases past present and future.

We all have situations that we can look back on and wish we had done something different. We can’t change the past, but what we do today will affect the future.

You may have heard the story (or some variation of it) that Charlie told Noelle in the movie. It goes like this, there was man who was out in the snow and someone came by in a sleigh and offered him a ride. The man refused. He said, “God will take care of me”. Later as the snow continued to get deeper another man in a sleigh came by and offered to help. Once again, the man refused. “God will take care of me.” The next time a sleigh came by the snow was up to the man’s chin. For a third time the man declined the help and said, “God will take care of me”. Then the man is in Heaven and asking God why He didn’t save him. God answers, “I sent three sleighs and you ignored them all”.

Too often we ignore the sleighs that God sends us.

As long as we’re still alive, even if we’ve missed or ignored sleighs in the past, it’s never too late to use the next one. It is up to us to decide. There is a balance of faith and doing. Dave Ramsey says to “Pray like it all depends on God but work like it all depends on me.” We need to take of the blinders off and be more observant of the sleighs. “God moves mountains to create the opportunity of His choosing. It is up to you to be ready to move yourself.”, “The Traveler’s Gift”, Andy Andrews.

If I don’t want to get buried in the snow, I need to shovel what I can when I can and take the sleighs when they come along. I was presented some sleighs this past year and took them.

Learn from the past, look to the future, live in the present.

Watch for the sleighs and make this year the best year ever.