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Mark Eastman

Worrying Is A Waste of Time and Energy

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Avoid the Worry Trap

 

Worry is a real thing. It can eat away at our spirit like cancer. Too often time is spent worrying about things that no amount of worry will have any effect on. For some, the holiday season increases the level of worry.


It’s easy to get sucked into the commercial world of Christmas. This perspective will leave us feeling overwhelmed and inadequate. The world’s view is focused on money and gifts and trying to keep up with the Jones’s.


This isn’t how Christmas is supposed to be.


In the article “The Fog of Worry”, Earl Nightingale wrote about the counterproductive action of worry. He compares worrying to a fog covering a city.


According to the Bureau of Standards, “A dense fog covering seven city blocks, to a depth of 100 feet, is composed of something less than one glass of water.” So, if all the fog covering seven city blocks, 100 feet deep, were collected and held in a single drinking glass, it would not even fill it.


Worrying can trap us in a fog with no seeming way out. Mr. Nightingale goes on to explain this with an authoritative estimate of what most people spend their time and energy worrying about.

 

  1. 40% – never even happens.
  2. 30% – are over and past and can’t be changed.
  3. 12% – are needless heath worries.
  4. 10% – are petty, miscellaneous worries.
  5. 8% – this small percentage is the real legitimate things worth concerning ourselves with.


92% of worries are a fog that we create.

 


We need to focus our time and energy on the possibilities rather than the negative. This time of the year everything seems more intense, both good and bad. We just look for the good, the lights, the giving, the music, etc.


On Christmas in 2018, there was a nine-hour standoff between a man who barricaded himself in his home and the police. It began when he started shooting after his sister-in-law came to check on him, so the police were called. He continued firing shots at the police, from a second-floor window, hitting cars and nearby homes.


At 6:00 AM the next morning the SWAT negotiator tried something different…he started singing the Christmas song, “White Christmas”. When the song was over the man surrendered. This brought the standoff to a conclusion with no one being injured.


 

Music, especially Christmas songs, have a powerful message and connect with our emotions.


We can choose if we are going to focus on the negative or positive in this Christmas season and throughout the whole year. It’s up to us to make the choice.

 

 

Serenity Prayer

God, grant me the serenity to accept the things I cannot change,
Courage to change the things I can,
And wisdom to know the difference.

 

 

How To Price A Construction Project Proposal

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Now It’s Time to Give the Project A Dollar Amount

 

The next step in the “Blueprint for Building a Better Proposal” is to determine the price for the project. We’ve talked a lot about the importance of communication to provide a clear description of the work to be performed. Now we’ll go through the process of determining consistent and accurate prices.


Poor communication will cause heartache, poor pricing will cost you money.


We’ve gathered the necessary information and prepared the Scope of Work so let’s put some numbers to the project.


 

Here we’ll combine the next two steps in the process; determining what pricing is needed for each specific construction tasks to be performed and quantities pertaining to each.

 

 

STEP 3 – PRICING THE PROJECT


This process uses two different Excel spreadsheets:


The Worksheet –
An Excel spreadsheet with all the construction sections and tasks listed out with optional overhead and profit markup formulas inserted in the appropriate locations.

The Data Base –
An Excel spreadsheet with prices for material and labor for a wide variety of specific construction tasks.


Based on the descriptions on the Bid Sheet, content from the Data Base will be copied and pasted into the correlating cells on the Worksheet.

EXAMPLE PROJECT:


Using Jane Smith’s Scope of Work for her laundry/sewing room addition we’ll determine the right information that needs to be copied from the Data Base and pasted to the Worksheet. Reference the Smith, Scope of Work here. 


Questions need to be answered like:


Which tasks need to be inserted into the Worksheet? Many of the tasks have options; which to use, will depend on the specifics of the project.


For example; How is the excavation, trenching and landscaping going to be done…with a skid loader, mini excavator, by hand or a combination?

Smith, Addition – Scope of Work, Sitework Section:

 

Data Base:
Copy pertinent cells to be pasted to the worksheet. (highlighted cells)

 

Smith Addition – Worksheet, Sitework Section:
Paste copied cells in worksheet template. (highlighted cells)

 


More questions that need to be answered:
Is the footing going to be formed with wood or poured in the ditch without any forms?

 

Smith, Addition – Scope of Work, Foundation Section:

 

Data Base:
Copy pertinent cells to be pasted to the worksheet. (highlighted cells)

 

Smith Addition – Worksheet, Foundation Section:

Paste copied cells in worksheet template. (highlighted cells)

 

 

After the pertinent information from the Data Base has been placed on the Worksheet it’s time to fill in the specific quantities. This will then provide the prices for the work to be done.

 


STEP 4 – QUANTITIES

On the Worksheet you will fill in the quantity needed to do the work on that line item. This may be lineal feet, square feet, square yards, cubic feet, cubic yards or numbers of pieces. Once this is completed you will now have prices for the Proposal.

 

Notice the highlighted cells in this spreadsheet. These are adjustments made due to the attributes of specific tasks on specific projects. In the case of this project the small size and location of the work in the back yard require some additional work and therefore additional cost.


I know this is a lot of content and information but it’s not as scary as it appears at first glance. The question that you need to ask yourself…


Do I want to be intentional at serving the customer’s needs at a profit or just guess and take a chance?

 


The next step is to bring all the pieces together in a thorough and accurate proposal that will give the customer a clear picture of what they’re getting and how much it’s going to cost. Check back next week for this part of the process.

 

 

How To Price A Construction Project Proposal

by

Now It’s Time to Give the Project A Dollar Amount

 

The next step in the “Blueprint for Building a Better Proposal” is to determine the price for the project. We’ve talked a lot about the importance of communication to provide a clear description of the work to be performed. Now we’ll go through the process of determining consistent and accurate prices.


Poor communication will cause heartache, poor pricing will cost you money.


We’ve gathered the necessary information and prepared the Scope of Work so let’s put some numbers to the project.


Best Price

 

Here we’ll combine the next two steps in the process; determining what pricing is needed for each specific construction tasks to be performed and quantities pertaining to each.

 

 

STEP 3 – PRICING THE PROJECT


This process uses two different Excel spreadsheets:


The Worksheet –
An Excel spreadsheet with all the construction sections and tasks listed out with optional overhead and profit markup formulas inserted in the appropriate locations.

The Data Base –
An Excel spreadsheet with prices for material and labor for a wide variety of specific construction tasks.


Based on the descriptions on the Bid Sheet, content from the Data Base will be copied and pasted into the correlating cells on the Worksheet.

EXAMPLE PROJECT:


Using Jane Smith’s Scope of Work for her laundry/sewing room addition we’ll determine the right information that needs to be copied from the Data Base and pasted to the Worksheet. Reference the Smith, Scope of Work here. 


Questions need to be answered like:


Which tasks need to be inserted into the Worksheet? Many of the tasks have options; which to use, will depend on the specifics of the project.


For example; How is the excavation, trenching and landscaping going to be done…with a skid loader, mini excavator, by hand or a combination?

Smith, Addition – Scope of Work, Sitework Section:

 

Data Base:
Copy pertinent cells to be pasted to the worksheet. (highlighted cells)

 

Smith Addition – Worksheet, Sitework Section:
Paste copied cells in worksheet template. (highlighted cells)

 


More questions that need to be answered:
Is the footing going to be formed with wood or poured in the ditch without any forms?

 

Smith, Addition – Scope of Work, Foundation Section:

 

Data Base:
Copy pertinent cells to be pasted to the worksheet. (highlighted cells)

 

Smith Addition – Worksheet, Foundation Section:

Paste copied cells in worksheet template. (highlighted cells)

 

 

After the pertinent information from the Data Base has been placed on the Worksheet it’s time to fill in the specific quantities. This will then provide the prices for the work to be done.

 


STEP 4 – QUANTITIES

On the Worksheet you will fill in the quantity needed to do the work on that line item. This may be lineal feet, square feet, square yards, cubic feet, cubic yards or numbers of pieces. Once this is completed you will now have prices for the Proposal.

 

Notice the highlighted cells in this spreadsheet. These are adjustments made due to the attributes of specific tasks on specific projects. In the case of this project the small size and location of the work in the back yard require some additional work and therefore additional cost.


I know this is a lot of content and information but it’s not as scary as it appears at first glance. The question that you need to ask yourself…


Do I want to be intentional at serving the customer’s needs at a profit or just guess and take a chance?

 


The next step is to bring all the pieces together in a thorough and accurate proposal that will give the customer a clear picture of what they’re getting and how much it’s going to cost. Check back next week for this part of the process.

 

 

What Makes Things Right and Wrong?

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This Is A Question as Old as Time Itself


 

The Ring of Gyges is a mythical magic artifact mentioned by Plato in Book 2 of his Republic. It grants its owner the power to become invisible at will.


In recounting of the myth, an unnamed ancestor of Gyges was a shepherd in the service of the ruler of Lydia. After an earthquake, a cave was revealed in a mountainside where he was feeding his flock. Entering the cave, he discovered that it was in fact a tomb with a bronze horse containing a corpse larger than that of a man, who wore a golden ring, which he pocketed. Later he discovered that the ring gave him the power to become invisible by adjusting it. He then arranged to be chosen as one of the messengers who reported to the king as to the status of the flocks. Arriving at the palace, he used his new power of invisibility to seduce the queen, and with her help he murdered the king, and became king of Lydia himself.


Through the story of the ring, Republic considers whether a person would do right or wrong if there was no fear of being caught or punished.


How would you act if there was no fear of being caught?


Whether a Christian or not I believe that we naturally are born with a sense of what is right and wrong. Last week I wrote about different things done in the light and dark. I think this is evidence that we are born with an internal compass for right.


This doesn’t mean that we aren’t constantly fighting against evil that is trying to pull us off course.

 


In Matthew 3:2, John says, “Turn to God and change the way you think and act, because the kingdom of heaven is near.” As Christian’s we believe this right and wrong comes from God and the pull of the fallen comes from Satan.

 

 

Doing right or wrong is a choice and if there is a Hell you have much more to lose if you choose wrong.

 

How To Prepare A Scope Of Work For A Construction Proposal

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This Is A Critical Part of Clear Communication

 

We began this “Blueprint for Building a Better Proposal” series with communication and the problems that occur when it’s done poorly or not at all. This is without a doubt the area where most contractors struggle. It doesn’t have to be this way.


Communication is the most important part of the proposal process.


Things that are unfamiliar seem overwhelming. This is true for both the customer and the contractor. The customer when not understanding what the contractor is talking about and contractor when not having a system for preparing proposals.


 

Our “Blueprint for Building a Better Proposal” system has specific pieces and steps for simplifying the process.

 


Last week we went through Step 1 – Gathering Information. This is where the customer’s why is uncovered, and the physical information is gathered and recorded. Here, we’ll breakdown Step 2 – Preparing the Scope of Work.


What is a Scope of Work?


A Scope of Work, …clearly defines the project requirements, milestones, deliverables, end products, documents and reports that are expected to be provided by the vendor. It helps in the smooth functioning of a project/work contract wherein both parties can avoid ambiguities and situations leading to dispute. It is the first step to building a mutually beneficial collaboration between a vendor and his customer. From a Udemy blog post written by Richa


According to Juan Rodriguez’s The Balance Small Business article, “Must-Have Items on a Construction Scope of Work”, the basic elements…of a scope of work document describes all of the work to be done on a project, who is responsible for completing the work, how the work must be performed (techniques used), and what materials will be used.


 

Communication needs be simple and direct while explaining clearly and thoroughly.

 


Writing out the description of work to be done in terminology that both the customer and the contractor understand is key to clarity. It needs to include enough specifics to be thorough without being too technical. Communication isn’t any good if it’s confusing.

 


EXAMPLE PROJECT:


When meeting with customer Jane Smith we found out that she wanted to add on a laundry/sewing room. She loved to sew and did a lot of it. Currently she used the table in the main floor dining room and the sewing machine in the basement. Her washer and dryer were in two separate closets in the master bathroom. This made for an inconvenience when sewing or doing laundry.


Once we’ve determined the why and gathered the pertinent information…

 

…it’s time to prepare the scope of the work.

 

 

Once this process has been finished for the complete project, we’ll have a Scope of Work ready to be transferred to the Proposal template.

 


Next, we’ll start figuring out the prices for individual items using the Worksheet and Data Base.

 

How To Prepare A Scope Of Work For A Construction Proposal

by

 

 

 

 

This Is A Critical Part of Clear Communication

 

We began this “Blueprint for Building a Better Proposal” series with communication and the problems that occur when it’s done poorly or not at all. This is without a doubt the area where most contractors struggle. It doesn’t have to be this way.


Communication is the most important part of the proposal process.


Things that are unfamiliar seem overwhelming. This is true for both the customer and the contractor. The customer when not understanding what the contractor is talking about and contractor when not having a system for preparing proposals.


 

Our “Blueprint for Building a Better Proposal” system has specific pieces and steps for simplifying the process.

 


Last week we went through Step 1 – Gathering Information. This is where the customer’s why is uncovered, and the physical information is gathered and recorded. Here, we’ll breakdown Step 2 – Preparing the Scope of Work.


What is a Scope of Work?


A Scope of Work, …clearly defines the project requirements, milestones, deliverables, end products, documents and reports that are expected to be provided by the vendor. It helps in the smooth functioning of a project/work contract wherein both parties can avoid ambiguities and situations leading to dispute. It is the first step to building a mutually beneficial collaboration between a vendor and his customer. From a Udemy blog post written by Richa


According to Juan Rodriguez’s The Balance Small Business article, “Must-Have Items on a Construction Scope of Work”, the basic elements…of a scope of work document describes all of the work to be done on a project, who is responsible for completing the work, how the work must be performed (techniques used), and what materials will be used.


 

Communication needs be simple and direct while explaining clearly and thoroughly.

 


Writing out the description of work to be done in terminology that both the customer and the contractor understand is key to clarity. It needs to include enough specifics to be thorough without being too technical. Communication isn’t any good if it’s confusing.

 


EXAMPLE PROJECT:


When meeting with customer Jane Smith we found out that she wanted to add on a laundry/sewing room. She loved to sew and did a lot of it. Currently she used the table in the main floor dining room and the sewing machine in the basement. Her washer and dryer were in two separate closets in the master bathroom. This made for an inconvenience when sewing or doing laundry.


Once we’ve determined the why and gathered the pertinent information…

 

…it’s time to prepare the scope of the work.

 

 

Once this process has been finished for the complete project, we’ll have a Scope of Work ready to be transferred to the Proposal template.

 


Next, we’ll start figuring out the prices for individual items using the Worksheet and Data Base.

 

Good Things Are Done in The Light

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…Not So Much in The Dark

 

Thanksgiving is over and Christmas is everywhere you look. Black Friday, Cyber Monday…we are being bombarded by Christmas advertising. There’s certainly nothing wrong with businesses marketing their products and services. The important thing to remember is that…


Christmas is about so much more than “buying gifts”.

 

Christmas is about celebrating the Light of the World. You’ve probably heard it said that nothing good happens after dark. There is something instinctually implanted in us that tells us this is true. People will do things in the dark that they wouldn’t normally do in the light.


Pastor Lee told a story Sunday about a person who while driving at night, ate a candy bar. The ash tray was already full of trash. Then, this person who hated littering, rolled down the window and threw the wrapper out. Realizing what they had done, they knew they would never have done this if it hadn’t been dark.


Things are done in the dark that would never be done in the light.


Throughout Scripture Jesus’ light is shown in direct contrast to dark, Matthew 5:14-16, John 8:12, 9:4-5 and 1 John 1:5-7 and I’ve found nowhere that it says dark is good and light is bad. The very first thing that God created was light and in the beginning Jesus was with God and Jesus was God. 


 

This light came to us in a manger over 2000 years ago and we celebrate this light at Christmas. This Lauren Daigle song tells us what this Light of the World is. 

 


Remember this Christmas as you see beautiful, bright Christmas lights everywhere you look, that Jesus is our Light and we are to reflect that light to those around us.

Good Things Are Done in The Light

by

 

 

 

 

…Not So Much in The Dark

 

Thanksgiving is over and Christmas is everywhere you look. Black Friday, Cyber Monday…we are being bombarded by Christmas advertising. There’s certainly nothing wrong with businesses marketing their products and services. The important thing to remember is that…


Christmas is about so much more than “buying gifts”.

 

Christmas is about celebrating the Light of the World. You’ve probably heard it said that nothing good happens after dark. There is something instinctually implanted in us that tells us this is true. People will do things in the dark that they wouldn’t normally do in the light.


Pastor Lee told a story Sunday about a person who while driving at night, ate a candy bar. The ash tray was already full of trash. Then, this person who hated littering, rolled down the window and threw the wrapper out. Realizing what they had done, they knew they would never have done this if it hadn’t been dark.


Things are done in the dark that would never be done in the light.


Throughout Scripture Jesus’ light is shown in direct contrast to dark, Matthew 5:14-16, John 8:12, 9:4-5 and 1 John 1:5-7 and I’ve found nowhere that it says dark is good and light is bad. The very first thing that God created was light and in the beginning Jesus was with God and Jesus was God. 


 

This light came to us in a manger over 2000 years ago and we celebrate this light at Christmas. This Lauren Daigle song tells us what this Light of the World is. 

 


Remember this Christmas as you see beautiful, bright Christmas lights everywhere you look, that Jesus is our Light and we are to reflect that light to those around us.

How to Be Sure You Don’t Overlook Something…

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When Gathering Information for A Construction Proposal

 

You or someone you know has experienced a construction project horror story. A dream project that somewhere along the way turned into a nightmare. A communication disconnect that caused the customer and the contractor to be at odds.

 


Why is miscommunication in construction so common?


In the first post of this Blueprint for Building A Better Proposal series, I wrote about this communication problem and that a better proposal is the contractor’s responsibility. Contractors don’t start a construction project with the intention of a misunderstanding…so why is it too often the result?


Most people in the construction trades, learned their specific trade, but were never taught how to do a proposal.


In the second post of the series I explained the parts of the proposal system. In the third, I went through the different steps of the process. 

 


In this post we’ll break down STEP 1 – Gathering Information:


The first information you should gather is WHY. Why does the customer want to do this project? Do they need more space, does something need repaired or replaced, are they looking to make it more usable, or is it just because they want to? Knowing the why early helps determine a clear direction going forward.


Unless the customer has a full set of blueprints and specifications, a site visit should be one of the very first parts of this step. Every individual project is as different as the customer is. Without blueprints, specs or seeing the existing location the chances of giving the customer the project they want, is almost impossible.


Information that needs to be gathered:

  • Project info (customer name, mailing address, project address if different than mailing, phone number, email address, project overview, any other relevant information that you need)
  • Measurements and dimensions, existing and new
  • Building materials, existing and new
  • Pictures of pertinent areas and existing construction
  • Customer’s design ideas and finishes


The important part is to not overlook something.


 

Use whatever way works best for you to gather the info. Early on I used graph paper and a clip board. I continued to go through different processes before getting where I currently am.


After the graph paper I developed a printed Bid Sheet that had a pre-determined list of the different construction tasks that might be needed. Next to each task there was space for writing down a brief description, dimensions, specific notes, drawings, etc. Having a pre-determined list is a great way to minimize the possibility of forgetting something.


Now I use the same basic Bid Sheet on a Microsoft Surface tablet and can either type, write or draw right on the document. This streamlines the process and reduces the chance of something getting overlooked.


Forgetting to include something in the proposal is a sure way to lose money.


There are over one hundred items listed on the Bid Sheet and it still doesn’t cover every possibility. Construction projects vary a lot. Even small projects can include a lot of different pieces. If you leave one of the pieces out, someone’s going to end up unhappy.

 


If you start with a list, you’re less likely to overlook something.


Next week we’ll take the information gathered on the Bid Sheet and turn it into a Scope of Work.

 

 

How to Be Sure You Don’t Overlook Something…

by

 

 

 

 

 

When Gathering Information for A Construction Proposal

 

You or someone you know has experienced a construction project horror story. A dream project that somewhere along the way turned into a nightmare. A communication disconnect that caused the customer and the contractor to be at odds.

 


Why is miscommunication in construction so common?


In the first post of this Blueprint for Building A Better Proposal series, I wrote about this communication problem and that a better proposal is the contractor’s responsibility. Contractors don’t start a construction project with the intention of a misunderstanding…so why is it too often the result?


Most people in the construction trades, learned their specific trade, but were never taught how to do a proposal.


In the second post of the series I explained the parts of the proposal system. In the third, I went through the different steps of the process. 

 


In this post we’ll break down STEP 1 – Gathering Information:


The first information you should gather is WHY. Why does the customer want to do this project? Do they need more space, does something need repaired or replaced, are they looking to make it more usable, or is it just because they want to? Knowing the why early helps determine a clear direction going forward.


Unless the customer has a full set of blueprints and specifications, a site visit should be one of the very first parts of this step. Every individual project is as different as the customer is. Without blueprints, specs or seeing the existing location the chances of giving the customer the project they want, is almost impossible.


Information that needs to be gathered:

  • Project info (customer name, mailing address, project address if different than mailing, phone number, email address, project overview, any other relevant information that you need)
  • Measurements and dimensions, existing and new
  • Building materials, existing and new
  • Pictures of pertinent areas and existing construction
  • Customer’s design ideas and finishes


The important part is to not overlook something.


 

Use whatever way works best for you to gather the info. Early on I used graph paper and a clip board. I continued to go through different processes before getting where I currently am.


After the graph paper I developed a printed Bid Sheet that had a pre-determined list of the different construction tasks that might be needed. Next to each task there was space for writing down a brief description, dimensions, specific notes, drawings, etc. Having a pre-determined list is a great way to minimize the possibility of forgetting something.


Now I use the same basic Bid Sheet on a Microsoft Surface tablet and can either type, write or draw right on the document. This streamlines the process and reduces the chance of something getting overlooked.


Forgetting to include something in the proposal is a sure way to lose money.


There are over one hundred items listed on the Bid Sheet and it still doesn’t cover every possibility. Construction projects vary a lot. Even small projects can include a lot of different pieces. If you leave one of the pieces out, someone’s going to end up unhappy.

 


If you start with a list, you’re less likely to overlook something.


Next week we’ll take the information gathered on the Bid Sheet and turn it into a Scope of Work.