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The Next Step of the Morning Routine

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Reminders Are a Big Part of This

Taking control of your life requires intentional action. Having a routine is a big part of that control.

The past several weeks we discussed routines and their importance in being productive. Last week we focused on my morning journaling. My routine includes reminders …. lots and lots of reminders. People that have seen my calendar and lists think I may be going a little overboard, and maybe I am. But it helps me be more productive.

It’s too easy for me to get sidetracked and forget things without reminders.

These reminders are on both my phone and computer and begin to remind me as soon as they are turned on or activated. These events are all recurring and are scheduled for every day with no end date.

The calendar reminders start with my Bible reading and prayer time which is scheduled for 6:00 AM, the reminder is set for 15 minutes before. Second is journaling at 6:30 AM with a reminder 15 minutes before. Third is getting ready at 7:00 AM with a 15-minute reminder. This includes getting dressed, packing lunch, and other miscellaneous things that need to be done before leaving home. Then comes my daily planning at 7:30 AM, also a 15-minute reminder.

Daily planning is where review and planning begin. Up to this point, the day-to-day routine doesn’t change much.

Daily planning is on my Outlook calendar and after I finish getting ready I open the event. In that event, there is a place for notes where I have a written plan with links (denoted below as link) to different OneNote pages that are action lists.

Here is how that plan looks:

Review Life Plan – Take a few minutes to review the 2025 Weekly Action Plan (link) and get a perspective on scheduling.

Open, review, and process emails – Go through and decide what to do with them.

If it doesn’t require action, I can:

  • Trash it
  • File it for future reference

If it requires action, I can:

  • Respond if it takes less than a few minutes or add it to my task list to do later
  • Defer it by scheduling a time on my calendar to deal with it
  • Delegate it to someone else for action

Review to do lists – Both my Outlook task list (due today) and personal Action List (link) in One Note. Ask the question:

  • What do I really need to accomplish today? If it’s a really important task, move it to my calendar and schedule it.

Review calendar – Note appointments and review preparation that needs done. Look at today on the calendar and review items that need to have preparation done or scheduling revisions.

Review action lists – Review my major projects and categories, consider the next actions required in each to keep things moving.

  • Business Planning Action List (link)
  • Admin Action List (link)
  • Financial Action List (link)
  • Production Action List (link)
  • Sales Action List (link)
  • Marketing Action List (link)
  • Coaching & Consulting Action List (link)

Review delegated items – This is a list of items I have delegated to others and are important enough to track.

  • If something is overdue, or if I need a progress report, I send an e-mail and nudge the person responsible.
  • Put a note in the task itself that I sent a reminder.

I open this up and go down the list. Normally I can go through this process in 30 minutes if there aren’t too many things that deviate from the norm. Just like the journal that we looked at last week, I know that this seems like a lot. And it can be. But for me, it’s worth the time and effort if it helps me be more productive.

The most important thing is that you figure out what works for you to help you be more productive.

Next week, we’ll look at the Weekly Action Plan in more detail.

If you would like to know more about daily planning or building a routine to help you be more productive let us know in the comments or schedule a free 30-minute consultation.

Disruptions To My Routine Can Really Upset the Apple Cart

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After This Past Week…I’m Trying to Get the Apples Gathered Back Up

Something happened this past week that has never happened before.

Since I started writing weekly blog posts in October of 2015…I’ve never missed a week.

When I started, I committed to myself that I would write and post weekly.

The question is…should I still be committed to this?

Commitment is a good thing. We just need to be careful what we’re committed to. Why did I make this commitment? Is it still a valid commitment? Is it worth the time it takes? All questions that need to be answered.

This past week was spent moving some furniture from Salem, Missouri to Spearfish South Dakota for my mother-in-law. This was done to help my wife and her family, who are dealing with a difficult situation.

Life is full of difficult decisions. The question is…what is the highest priority?

This past week it was helping family over posting.

Being a routine motivated person, disruption to my routines spilled apples everywhere. Routine gives me a since of control and I don’t like it when things are out of control. I like things organized.

As I’m gathering the apples back up, I’m asking myself how I can better deal with disruptions in the future? Because I know who I am and how I operate, it’s up to me to decide.

I may need to replace some bad apples with some new ones.

We need to be careful that routines don’t become the reason that we’re doing things. It’s important to periodically step back, review what we’re doing and why we’re doing it.

A cart full of organized apples is no good if we don’t enjoy an apple pie once and a while.

Why Do I Not Do the Things I Want To?

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And on Top of That, Do the Things That I Don’t Want to

This is a mystery as old as time. We all find ourselves doing those things that we tell ourselves we won’t do. And then, turn around and don’t do the things we said we would. Paul discusses this very thing, in Romans 7:14-25.

We are often tempted to do things that may not be the smartest or wisest.

Fishing for Bluefin Tuna is one of these things. These fish can reach weights of almost 1500 lbs. and grow to nearly 13 ft. long. There are stories of these huge fish tipping over and sinking boats. In addition to the lure of catching these big trophies is the enticement of money.

While most Bluefin Tuna sell for $20 – $40 per pound in your local grocery store, there are cases of them selling for hundreds of thousands of dollars for one fish. The most expensive one sold for 3.1 million dollars in 2019. It was purchased by Japanese sushi restaurant owner Kiyoshi Kimura.

Temptation is like this. The desire to catch the big one can pull us under.

Temptation is a battle we fight continuously. We know when we’re tempted to do things that we shouldn’t. It comes down to a battle of our desires. It’s up to us to choose to do the right thing or not.

For a man to conquer himself is the greatest of all virtues.

We have the power to control our desires and actions. Let’s look at this using the example of a phone call. We have all experienced two people in an argument yelling at each other when the phone rings. Like the flip of a switch the person answering the phone is as calm and polite as can be. We have the control; we just have to decide if we’ll use it.

It is possible to accomplish what we want if we have a clear plan to achieve it. This includes developing habits and routines that move us toward where we want to go, not way from it. We need to have established habits that become our default response.

Willpower is more important to success than talent.

Habits, routines and willpower all sound great, but can be hard. The best model I’ve found for teaching me these things is my Chief Executive Officer. His name is God. He is the most senior administrative officer in charge of managing my life. I have a Divine Ally in God. You can too if you will just add Him to your team.

Alone we will continue to do the things we don’t want to and not do the things we do. Doing the right things can seem heavy but the alternative weighs more.

Discipline weighs ounces…regret weighs tons.